Accounts Receivable
REPORTS TO: Controller / CEO

To perform tasks required for an accurate Accounts Receivable system for the recording and collection of customer invoices and to ensure prompt processing and payment.

  • Researches and inputs cash receipts data into the computer and verifies by comparison to the bank deposit daily
  • Assist the Controller, CEO, or Division Leader in the interpreting and resolving Invoicing and Accounts Receivable problems with customers, delivering printed and properly prepared invoices to the Division Managers for approval.
  • Performs collection duties interacting directly with customers for the purpose of collecting past due amounts on delinquent accounts (including but not limited to phone calls, emails, monthly statements, etc.)
  • Upon request, provides special reports reflecting current status of customer accounts.
  • Responsible for assembling Packing List, Purchase Orders, and all related documentation for each order invoiced, filing as needed for accurate and timely retrieval.
  • Verifies and reconciles deposits and posts all cash receipts to the appropriate customer account daily.
  • Calculates Sales Commissions for company personnel, quarterly.
  • Responsible for vetting all new customers using D&B reports, Credit Safe, or any other means as necessary.
  • Processes Property and Real Estate tax abatements with taxing authorities as needed.
  • Processes inter-company billing between companies, monthly.
  • Closes out Accounts Receivable pursuant to the month-end schedule. Ensuring all invoicing is entered, posted, and processed before the period is closed.
  • Complies with company ISO requirements for Order Entry.
  • Responsible for the proper accounting and filing of all partnership documents as needed.

    High school diploma or equivalent. Experience as an accounts receivable clerk of at least three years in an industrial company. Personal leadership skills. Associate’s degree in business or equivalent desired. Excellent keyboarding skills and knowledge of Microsoft Windows software required.